Forms We Use
The Marketing Department utilizes a wide
variety of forms to facilitate supplier communication with Safeway.
An overall explanation of how and when to use these forms can be
found in Safeway's
Setup Required Forms
Non-Disclosure Agreement (NDA) Form
The purpose of the Mutual Non-Disclosure Agreement (NDA) form is
to allow both parties to a potential transaction to share confidential
information. The recipient of the information is obligated to keep
Safeway information confidential and not to use it for any purpose
other than the evaluation of the proposed transaction.
Commodity Guarantee (CCG)
This vendor signed form is a legally binding document that protects
Safeway from liability due to faulty or damaged product
purchased from our vendors and supplied to our customers.
Code of Conduct
Certificate of Insurance (COI)
Sample document. All vendors are required to supply Safeway with
proof of insurance. Minimum policy limits are as follows: $2 M General
Liability, $2 M Auto Liability (if applicable), and $2 M Workers'
Compensation & Employers' Liability. General Aggregate and Products & Completed Operations Aggregate limits are $4 M each.
Broad Form Vendor's Endorsement
Sample document. All vendors are required to provide the Insurance
Services Office (ISO) form CG 2015 with each COI. This form specifically
endorses Safeway Inc as an additional insured to the vendor's policy.
Bioterrorism Preparedness Response
Act of 2002
California Transparency Survey - S. B. 657 CA Transparency in Supply Chains Act
The California Transparency in Supply Chains Act requires that companies doing business in the state disclose their efforts to prevent slavery and human trafficking within their supply chains. This law applies to companies doing business in California, whether they are headquartered in that state or not. In order to comply with that law, Safeway has developed a procedure that includes the attached survey. As a Safeway vendor, you will be required to complete this survey even if you are not California based or do not meet the $100 Million sales threshold.
Safeways unsaleables policy is derived from the 1990 GMA/FMI
document, "Joint Industry Report on Product Reclamation Centers."
We endorse the voluntary guidelines contained in the report and
have incorporated them as the foundation of our own policy.
ALCOHOL (CCG) Continuing Commodity Guarantee
The attached supplier agreement is for Alcohol only.
Produce Supplier Agreement
All produce vendors must provide a signed copy of Supplier Agreement (Produce) as part of the vendor setup process prior to conducting business with any Albertsons-Safeway banner store. Prompt return of the original signed Supplier Agreement (Produce), a list of Item/Pack Supplied and any Additional Required Documents expedites, but does not guarantee, vendor setup. See the Supplier Agreement (Produce) Checklist for specific requirements.
- Supplier Agreement (Produce) Click
- Supplier Agreement (Produce Checklist) Click
- Supplier Food Safety Verification Program Click
- Direct any Question to corp.produce.QA@safeway.com
Item Setup & F/M Forms
Preliminary New Item Form
This form is intended to allow Safeway Category Management to solicit
new item information prior to approving new item authorizations.
Item Presentation Form Part I - U.S.
Please fill out the Vendor Preliminary
New Item Authorization Form and Submit for initial New Item
Authorization approval. You will receive an electronic version of
the New Item Presentation Form if the item has been approved for
authorization at Safeway. Only fill this form out, if submitting
a New Item described as a "Display" Item.
Warehouse Supplier General Information
This form provides our Procurement Specialists with the information needed for order placement and transmission. One form per origin ship-point must be submitted. This form also provides Consumer Demand an additional section to request new WIMSUBs.
eNIF New Item Form for Display - Template
eNIF New Item Form for Display - SAMPLE - DO NOT USE
If a vendor is submitting a display (an item that has more than
one UPC in it), then this completed form must also accompany any
New Item Presentation Form submitted to the MNC.
eNIF DSD Authorization Worksheet - Template
eNIF DSD Authorization Worksheet - SAMPLE - DO NOT USE
This form must be submitted with all New Item Presentation Forms
for DSD items - Should be used (one per division) to indicate specific
item/vendor/store DSD authorization.
Vendor Maintenance Form
The Vendor Maintenance Form is used by the vendor to communicate
any upcoming changes in the vendors service area and/or changes
in the vendors terms.
All suppliers are required to process all "New Items" and updated products through Gladson Interactive. Suppliers may capture products through the Gladson Outpost or may send one product of each item to Gladson Interactive directly. The Gladson Outpost locations, located at the Boise Innovation Center in Boise, ID and the Norcal Division Office in Pleasanton, CA, are remote locations were products can be processed by the supplier as an alternative option to sending products directly to the Gladson Interactive address. Please see following letter for further instructions on each option.
The Vendor Cost Change form is used by the vendor to communicate
any upcoming cost changes with the effective dates of those changes.
of Promotional Allowances (NOPA)
The NOPA is submitted to the Consumer Demand/Strategic Sourcing Representative ("CD/SSR") by the
vendor. It provides allowances that would accompany any promotion
agreed upon by the MNC and the vendor.
Instructions for NOPA
This letter from Marketing details how NOPAs should be filled in
and utilized in order to records any allowances offered.
Bakery/Deli/Produce Nutrition and Ingredient Form
This form is to be used by the vendor to communicate all ingredient
and nutritional information for all Bakery, Deli, and Produce items.
Reference for Safeways' vendors to use prior to shipping freight
on a collect basis. Also details Safeway warehouse requirements
for all shipments (prepaid and collect).
Instructions For the DSD Worksheet
The purpose is to give step by step instruction on how to utilize
the DSD Worksheet when submitting it electronically or hand-written.
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